Hi Amanda,
Below you will see a screenshot of what I send to our academic departments. I have whited out the prices, but you can see I include the following:
- Usage
- Where title is located elsewhere (other databases/aggregators) and years
- Projected price
- Library comments
- Space for department comments
I do it in Google Drive so multiple members of faculty can have access to the most recent edits.
We used to do this every-other year, but lately have switched to yearly. We send these out in the spring, after midterms but before finals, to respect the schedules of the faculty, so then we will have their decisions with plenty of time before we submit our renewal in August or so.
