JSTOR has spreadsheets for each of its archival collections which contains OCLC numbers for each journal that you can use to export records from OCLC via Connexion (whether individually or in bulk).  Go to http://about.jstor.org/journals to access the title lists for each collection (you will need to click on the collection title to get to the page containing the title list for that collection).  For instance, here is the webpage for the Arts & Sciences II collection: http://about.jstor.org/content/arts-sciences-ii  Look for “Arts and Sciences II Title List.xls” in the upper right hand corner of that webpage.  Download the spreadsheet and look for the column labeled “catalog_identifier_oclc” to get the OCLC numbers.

 

We use these same title lists to compare against a list of our print journal holdings in order to identify those print journals that can be targeted for withdrawal.  We make sure to compare our local holdings information against the date range included in JSTOR’s collection (look at the “full_coverage” column for the years currently included in the backfile, and at the “coverage_notes” column for details on the moving wall, etc).  If we have volumes/issues that are not yet part of JSTOR’s backfile for a journal, we hold on to those volumes and discard only once we’ve confirmed that they have been included in JSTOR’s backfile. 

 

We bulk import online records for all of the journal titles in our JSTOR collections and weed the print journals that are included in those collections.  If we discard a complete run of print volumes for a journal, we suppress the print record and rely on the online record to provide access.  If we are relying on a print record for a journal (for those journals with bound volumes that have not yet been included in JSTOR’s backfile), we will suppress the online record and rely on the print record for the time being.

 

We have a dynamic button that generates an openURL to the online content for a journal, so we do not have to maintain 856 links in journal records.  (We use SFX for our openURL resolver).  This button also displays on print journal records, if we have online access to that journal (say, via an aggregated database like EBSCOhost, or via a journal package like JSTOR).  This is a great way to let our patrons know, on one catalog record, about the various access options open to them.  See this record for an example: http://ekulib.kyvl.org/vwebv/holdingsInfo?bibId=306479 Look for the “Get More” button in the grey box to the right of the holdings information.

 

At the beginning of every year, once JSTOR’s rolling backfile has “rolled” forward a year, our Serials Specialist checks online access for the remaining print journals we still have and discards the volume that has been included in the rolling backfile.  When all of the volumes for a journal have been discarded, she suppresses the print record and un-suppresses the online record for that journal. 

 

If you have questions about our process, or need clarification on any of what I’ve said here, just let me know. Hope this info helps.

~Laura Edwards

 

Laura Edwards

Team Leader - Discovery, Metadata, and Analysis

Eastern Kentucky University Libraries

email: laura.edwards@eku.edu // tel: 859-622-1783

 

 

 

 

We separated our print from the e-records a few years ago by using an A-to-Z product (Ebsco’s) and importing records for our e-journal packages and subs without having them overlay on the print records.  I imagine it would be easier to import a batch of e-records (either from JSTOR – they must have MARC records available, right?) or from an A-to-Z product, and then just delete the print ones.   Good luck!

 

--Georgie

 

 

 

I have a two part problem/question. My institution recently began a JSTOR weed and due to previous decisions all of our links to JSTOR content was on print records. I have to find each individual record in OCLC and import it into Voyager and  create the holdings. Is there an easier way to do this? Has anyone else done a JSTOR weed and needed to bring in electronic records into their catalog?

 

Secondly, after we complete the JSTOR weed, our institution will begin an inventory. None of our journals are barcoded so I was wondering if anyone else has done an inventory on non-barcoded items. How easy or difficult was the process?

 

Any tips or suggestions on either the JSTOR weed or inventory would be greatly appreciated! Thanks!

 

Jessica Lee

Electronic Resources/Serials Librarian

Odum Library

Valdosta State University

229-245-3751

jessicalee@valdosta.edu

 

 

To unsubscribe from the SERIALST list, click the following link:
http://listserv.nasig.org/scripts/wa-NASIG.exe?SUBED1=SERIALST&A=1

 

To unsubscribe from the SERIALST list, click the following link:
http://listserv.nasig.org/scripts/wa-NASIG.exe?SUBED1=SERIALST&A=1