Hi Micheline, We evaluated and selected a new subscription about 2-3 years ago. Here are some papers I read on evaluating vendors: Guide to Performance Evaluation of Serials Vendors by Association for Library Collections & Technical Services, Serials Sections Acquisitions Committee ALA 1997 ISBN 0-8389-3469-2 Looking Beyond Service Charge: Performance Evaluation of Serials Vendors by Christa Reinke (cereinke@uh.edu) ALA Annual Conference - 1995 PII S064-6408(96)00033-6 Criteria for Selecting a Subscription Agent by Rollo Turner Serials, vol. 14, no. 1, March 2001, pp.63-67 Vendor Selection: Strategic Choices by Margaret McKinley Serials Review, vol. 16, no. 2, Summer 90, pp.49-53 Toward a Methodology of Evaluating Serials Vendors by Sharon C. Bonk Library Acquisitions: Practice and Theory, vol. 9, 1995, pp.51-60 Choosing a Serials Vendor by Karen A. Schmidt Libraries and Subscription Agencies: Interactions and Innovations, ed. Peter Gellatly, 1988, pp. 11-15 ISBN: 0-86656-842-5 Negotiations with Library Materials Vendors: Preparation and Tips by Janet L. Flowers The Bottom Line: Managing Library Finances, vol. 16, no. 3, 2003, pp. 100-105 Hope these help. Barb barb dietsch | serials coordinator epa library | unc contract staff 109 alexander drive | mail code c267-01 research triangle park, nc 27711 phone: 919.541.0726 fax: 919.541.1405 dietsch.barbara@epa.gov

Several vendors will provide “boilerplate” RFPs. Of course, those are written to favor their own companies. J

But you could always pull out language that you like and put into your own RFP.

Katy G.

Katy Ginanni, Collection Development Librarian

Hunter Library

Western Carolina University

176 Central Drive

Cullowhee, NC 28723

ksginanni@email.wcu.edu

828-227-3729 office

828-227-7380 fax

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Heidi Vix
Sent: Tuesday, April 17, 2012 9:49 AM
To: SERIALST@LIST.UVM.EDU
Subject: [SERIALST] Journal Bid RFP

Hello,

Our university library is planning to put our journals up for bid soon. Our research has helped us some, but most of the articles on this topic are dated and don’t always go into the level of detail we would like.

We have started drafting the Request for Proposal, but are unsure of how to word a few areas. Specifically, we are looking for phrasing on how to request pricing within the RFP. Should we ask for a quote for each journal, a random (or not so random) sample, an overall quote for all the titles, etc? Also, how should service charges be addressed, as this can be a large expense?

Any help would be greatly appreciated.

Thank you,

Heidi

Heidi Vix, M.L.S.

Electronic Resources Librarian

Webster University Library

(314) 246-6951

Heidivix29@webster.edu

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`Subject:`	`Re: RFP for periodicals subscription agent`
`From:`	`Dietsch.Barbara@EPA.GOV`
`To:`	`SERIALST: Serials in Libraries Discussion Forum`
`Date:`	`Mon, 23 Nov 2009 09:07:12 -0500`