I understand that staff are in short supply in libraries. This one lost 6 people a year ago with no opportunity to fill the positions. But I see the check-in process as part of our fiduciary responsibility.
We still spend nearly $100,000 on the printed serial. I wouldn’t stop checking in books and checking the invoice to the book and making sure I got the right thing and that I’m not missing anything. I don’t see a difference. We get an invoice for 30 books in
a shipment, we make sure they are all there and we’re not being charged for something we didn’t get – even if it’s only $30 and it may never be used. So, what’s different about journals? I want to make sure we are getting what we paid for. It diminishes our
credibility with our users when they look for something we don’t have (like issue 2 and we have 1 and 3) and we didn’t notice. We still claim – with less rigor for those titles that we don’t bind, but why would the publisher supply everything you’ve paid for
if you’re not going to check and you don’t hold them accountable.
We have students do the check-in and we get staff involved when there is a problem (like a title change which is also appropriate to notice and might only be discovered at the point of check-in).
I know I’m ancient – I’ve been doing librarianship for over 40 years – AND I’ve also been audited and told to find the items on a randomly pulled invoice; including a serials invoice. What if I can’t and I can’t
tell them why I can’t find it.
We sacrifice credibility and our fiduciary responsibility if we stop checking in.
Linda
Linda Hulbert, Associate Director
Collection Management and Services
O’Shaughnessy-Frey Library #5004
University of Saint Thomas
2115 Summit Avenue
St. Paul, MN 55105
Phone: (651) 962-5016 Fax: (651) 962-5486 email:
lahulbert@stthomas.edu
Emerson:
it is inconvenient to have one's opinions altered.
From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu]
On Behalf Of Christina Torbert
Sent: Tuesday, February 07, 2012 4:00 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Journal check-in: to do or not to do
We have considered stopping check-in, because it invests a fair about of time into a part of the collection that isn’t used much. But as we shelve our journals by classification, the easiest way to put the call
numbers on the loose issues is to check them in and let the system print labels. Our collection has become small enough that one part time student can keep up with it.
Christina
Christina Torbert
Head of Serials and
Bibliographer for Philosophy and Religion
J.D. Williams Library
University of Mississippi
662-915-7059
662-915-6744 fax
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@list.uvm.edu]
On Behalf Of Scheiberg, Susan
Sent: Tuesday, February 07, 2012 1:39 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Journal check-in: to do or not to do
We would like to stop check here. To our director it seems an expensive task for little gain. Additionally, the staff member who does it is incredibly talented and we would love to put said talents elsewhere.
That said, we know that the reference staff use the “last issue received” field in our OPAC relatively often in their work, our users use it to come to the library to use the physical issue (whether we have the online version or not), and if it’s not updated
and someone needs that issue, it’s the trigger for our claims. Even though we have few print subs anymore, it seems tough to stop checkin from a user-based point of view.
Thanks,
Susan
---
Susan Scheiberg
Associate Director, RAND Library
Manager, Content Acquisitions and Licensing
RAND Corporation
1776 Main St.
P.O. Box 2138
Santa Monica, CA 90407-2138
310-393-0411 x6493
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@list.uvm.edu]
On Behalf Of Katy Ginanni
Sent: Friday, February 03, 2012 11:18 AM
To: SERIALST@list.uvm.edu
Subject: Re: [SERIALST] Journal check-in: to do or not to do
Or, send responses to the list so we can all see!
J
Katy G.
Katy Ginanni, Collection Development Librarian
Hunter Library, Western Carolina University
Past President, NASIG
176 Central Drive
Cullowhee, NC 28723
828-227-3729 office
I’ll be attending the NASIG conference June 7-10 in Nashville, TN! Will you?
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@list.uvm.edu]
On Behalf Of Wadeborn, Germaine
Sent: Friday, February 03, 2012 2:03 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Journal check-in: to do or not to do
I would also like to see the response. Please copy me (gwadebor@library.ucla.edu)
Thank you,
Germaine Wadeborn
UCLA Library
Head, Print Acquisitions
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@list.uvm.edu]
On Behalf Of Kellett, Susan
Sent: Friday, February 03, 2012 9:52 AM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Journal check-in: to do or not to do
I'd like to hear this too. If you send replies to Alice, feel free to cc: me (skellet@emory.edu).
Thanks,
Susan
Susan Kellett Gue
Sr. Library Specialist
Electronic & Continuing Resources
RW Woodruff Library/Emory University
404-727-2588
404-727-6882 (fax)
From: Alice Bright <ab03@ANDREW.CMU.EDU>
Reply-To: "SERIALST: Serials in Discussion" <SERIALST@LIST.UVM.EDU>
Date: Wed, 1 Feb 2012 10:32:45 -0500
To: "SERIALST: Serials in Discussion" <SERIALST@LIST.UVM.EDU>
Subject: [SERIALST] Journal check-in: to do or not to do
I would like to hear briefly if you have stopped checking in journals and how that is working for you.
Also, if you stopped and then started again, what are the reasons for doing so.
Thank you.
Alice Bright
Serials Librarian
Hunt Library
Carnegie Mellon University
4909 Frew St.
Pittsburgh, PA 15213
412 268 7312
ab03@andrew.cmu.edu
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