I will try to answer as best as can.  YMMV

Excluding our Brandman University, we are about twice your size. The majority of our e-resources are acquired through our consortium. Some of the resources are bundled, but we do not have anything that looks like a big deal bundle. Our larges “bundle” is the set of sub-resources that are part of Academic OneFile.

Statistics- Welcome to the wild west. They are literally all over the place. If you have not already seen it, you will find everything from; the vendor does not provide statistics at all, to beautiful COUNTER compliant statistics, delivered via SUSHI. The best advice that I can give is to keep hammering until you are down to the core of vendors that do not supply statistics. I have seen a couple of systems that make  the attempt to deal with this situation, but I am still not convinced that there is a real solution.

Licenses- We maintain links to the official license for staff use. (This could be online or scanned PDF.) We break out some of the more important “Terms and Conditions” or link to them on the vendor sites for our patrons.  Our policy is that Terms  and Conditions  are to be made available to our patrons as part of our Tile 17 compliance.

Bundles- We do not try to track costs for individual components. I suspect that any data gained is meaningless, for us. We do use “ghost” records that do not show to the public.  We use these to track the specifics of the bundles and to provide a handle to cross-link the components of the bundles.

Of ERM population tasks, I think that getting the licensing information is the most time consuming.

Daniel Hoyte M.R.S.

Senior Library Systems Technician

Leatherby Libraries, Chapman University

714-532-7745

Skype: daniel.hoyte

- Who knew a comma in the wrong place

- could make a floppy disk catch fire?

                   - Cary Gordon

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Coakley, Lynn
Sent: Friday, April 01, 2011 7:07 AM
To: SERIALST@LIST.UVM.EDU
Subject: [SERIALST] ERM questions

hi all:

I am working on setting up an ERM for our electronic items.  I have not been involved with managing our e items before and am feeling a bit overwhelmed and a lot baffled.

I have so many questions.  I hope no one minds if I throw them out from time to time????

I've not been able to find out if certain vendors are counter compliant.  I have emailed and have not been answered.  I do have a list from the counter project but it does not contain big vendors like Facts on File or LexisNexis and many others.

Most of the databases we have access to have been purchased through consortial agreements, so we do not have personal relationships with the database vendors, altho we do with the consortium folks. 

When you pay for a huge package negotiated by your consortium with a large vendor (ebscohost for instance) and the price is all inclusive of all the titles and there's no individual price listed for each title, what do you put for cost?  zero?  leave it blank?

I have gotten copies of some of the licensing agreements but have not been awfully successful getting URLs to link to from vendors.  I have been emailed some and have been asked by one consortium not to link to it.  Do you ignore the licensing fields in your ERM?

I know that when I get all these questions settled that the data entry will be a breeze.  This is just  my attempt to educate myself re: the management of electronic databases/serials.

Thank you all for any insight, help, etc you may have.

Lynn

--

Lynn Coakley

Coordinator of Technical Services

Library

Springfield Technical Community College

One Armory Sq.

Springfield, MA  01102

413.755.4565

fax 413.755.6315