If we have a print + online subscription, the order record is attached to
the bib for the print. A separate bib is downloaded with a link to the
A-Z list (Serials Solutions) for holdings. (That way I do not have to
maintain the electronic availability in two places.)
If our subscription changes from print-only or print + online to
online-only, we move the order record to the bib for the online, and
close out the print holdings. There are notes in the order record as to
which formats are subscribed and when it was changed.
We do not have a MARC service for e-journals, so the only e-journal
records in the catalog (for the most part, with some exceptions) are
titles for which we have an actual subscription. (Not titles that are
included in aggregators or collections.) So we try to steer users to the
Journal Finder (A-Z list) instead of the catalog for journal holdings,
which also include our print titles, with a link back to the catalog for
holdings.
We also have some order record codes for titles that we have canceled
because they are included in an online collection of some kind. If we
keep the print volumes, then that record stays visible. If we have
discarded everything, we still keep the record and order history, but it
is suppressed from public view.
Pat Thompson
Patricia R. Thompson
Assistant University Librarian for Resource Management Services
duPont Library
University of the South
Sewanee, TN 37383
931-598-1657
pthompso@sewanee.edu
At 02:32 PM 2/15/2011, you wrote:
We are beginning to switch more
of our print journal titles to online and need to come up with coherent
procedures for making the change. I would be interested in hearing
from others about how they do this.
Do you catalog the new format as a new title, or do you use the existing
bibliographic record? Do you close the order for the print title
and create a new order for the online version, or do you adapt the print
order record to reflect the new situation?
Thanks for your input.
Joe
Joe L. Storey
Assoc. Director of the Library &
Head of Collections Support Services
St. Mary's College of Maryland
St. Mary's City, MD 20686
240-895-4260 (voice) 240-895-4492 (fax)