Hi Jaime,

I heard from three respondents, though one of these had worked at a number of different libraries.  All were college or university librarians, or were referring to experiences in academic libraries.

One respondent said that her institution put serial runs with any oversized volumes in an oversize section in order to maximize space in compact shelving.  They do not split serial runs.

Two respondents said that they split serial runs and put the regular-sized volumes on compact shelves and oversized volumes in an oversize section.  At one institution, they put a general note in the MARC holdings record to check both locations.  The other respondent said that in several institutions where she had worked, they used dummies in the run of regular volumes to indicate volumes shelved in oversize.  They also noted the location in the item records for volumes in oversize.  She also suggested using a note in the catalog record that would be prominent to users to indicate that volumes were shelved in different locations.  She emphasized the importance of maximizing the use of space with compact shelving.

Neither respondent from libraries where they split runs into regular and oversize indicated that they used separate MARC holdings records for the two locations.

Thanks to all who responded to the question!

Kathryn

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Hammond, Jaime
Sent: Tuesday, April 13, 2010 9:46 AM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] oversized vols in serial runs

I’d love to hear the responses to this, if they were posted off-list.

Thank you!

Jaime

Jaime Hammond, Librarian
Naugatuck Valley Community College

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Angelica Freitas
Sent: Wednesday, March 24, 2010 3:32 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] oversized vols in serial runs

I have a question? What do you use as Place holders?

Seems like a good idea, since we have cancelled many of our subscriptions, due to online accessibility.

Angelica Freitas

Sarah Lawrence College

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Martha Spicuzza
Sent: Wednesday, March 24, 2010 2:01 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] oversized vols in serial runs

We installed compact shelving for our bound periodicals collection several years ago.  When we measured the depth of the shelves, we found that oversized volumes hung over the edge and that interfered with the proper closing of the shelves. 

We shelve our periodicals alphabetically by title, so we came up with two options.  If we kept the oversized titles in alphabetical order, we could make the overhang through to the back of the shelf which would make the corresponding shelf on “side B” unusable.  We decided this was really a waste of shelf space.

We ended up creating a new location for “Oversize Periodicals” and keeping the entire run of the title together.

We do use dummy place holders to indicate title changes or changes in format (such as “earlier volumes available in microfiche” or “later volumes available online”, etc.).

Martha Spicuzza

Techical Services Librarian/Serials

Hillsdale College Mossey Library

33 E College Street

Hillsdale MI 49242

Phone:  517-607-2405

Email:  mspicuzza@hillsdale.edu

From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Kathryn Wesley
Sent: Wednesday, March 24, 2010 11:50 AM
To: SERIALST@LIST.UVM.EDU
Subject: [SERIALST] oversized vols in serial runs

Good morning to all,

We have never had an oversize section except for class N (art books, etc.).  Because of a recent compact shelving installation, we are now considering creating a comprehensive oversize collection. 

One question that has come up is how to handle odd oversized volumes in serial runs that are otherwise not oversized.  Shelve the entire run of the title in oversize?  Or separate out the oversize volumes and just shelve them in oversize?

We’re interested in how other libraries have dealt with this issue.  Which approach have you used?  If you split serial runs, how have you made that clear in your catalog?  If you use MARC holdings records, do you use separate holdings records for regular and oversize locations?  Do you use dummies in the regular shelf location to indicate when volumes are shelved in oversize?

Our serials are classified and the bound vols. are shelved with the books. 

Thanks for any insights anyone can provide.

Kathryn Wesley

Serials cataloger

Clemson University Libraries